The name of the Association shall be the SOUTH AFRICAN SQUID MANAGEMENT INDUSTRIAL ASSOCIATION
The name is shortened by the use of the letters SASMIA.
AIMS AND OBJECTIVES
The aims and objectives of the Association shall be:
- To achieve recognition as an Industrial Body or Interest Group in terms of Section 13 of the Sea Fisheries Act 1988, and any amendment or substitution thereof.
- To furnish information, to advocate and protect the interests of the squidindustry, and make representation to Government and Provincial Bodies, The Minister of Environment Affairs, The Chief Directorate: Sea Fisheries and the Sea Fishery Advisory Committee, established in terms of Section 7 of the said Act and or substitution thereof about any matter which concerns the squid industry.
- To constitute a forum for the discussion of matters pertaining to the entire spectrum of the squid industry, including but not restricted to resource management measures, quality control measures, state of the stocks, exploitation levels, licensing, scientific research, funding of research projects and legal representations of matters pertaining to the management and of the squid resource.
Membership shall be accepted from any individuals or groups having a commercial interest in the squid industry. Only registered members who have paid their full annual membership subscriptions will be entitled to attend meetings or participate in the business of the association.
New members applying for admission will be registered after receipt of their annual members contribution for the current financial year.
Members who join during a financial year must pay membership fees for that full year. Only fully paid up members shall be entitled to vote. The right of proxy shall be limited to one proxy vote per attending member.
The Committee may permit the attendance at meetings of invited non-members as observers only.
A member may, at the discretion of the committee be expelled from membership in the event of him bringing the Association into disrepute.
MANAGEMENT AND CONTROL
- Management and control of the SASMIA is vested in an elected Committee.
- The Committee shall consist of a Chairman, Vice-Chairman, Treasurerand not more than five additional members elected at the Annual General Meeting (AGM).
- The Committee shall appoint a Secretary for SASMIA on agreed terms.
- The Committee may appoint a member to fill a vacancy on theCommittee. Such an appointment shall only be until the next AGM.
- The Committee may in its discretion co-opt non-members to sub-committees.
- The AGM of the Association shall be held during the first week of the closed season at a place and time to be determined by the Executive Committee.
- The venue and time of each Committee meeting shall be fixed by the Chairman on a need basis.
- The Executive Committee shall decide on investing the funds of SASMIA. The Treasurer shall submit statements of receipts and payments at committee meetings.
The Treasurer shall submit Audited Financial Statements to the members at AGM.
All cheques drawn on the banking account of the Association shall be signed by any two of the Members of the Executive Committee.
- The Committee may make rules of procedure subject to approval at an AGM.
- The Committee may appoint members to present it at meetings or functions of other institutions.
- A Committee member who absents himself from three committee meetings without lave, shall cease to be member of the committee.
- Each Committee Member shall be entitled to at least fourteen days written notice of each committee meeting.
- Members shall be entitled to at least fourteen days written notice of anAGM, General Meeting, or Extraordinary General Meeting (EGM). A quorum at such meetings shall be as outlined in the Rules.
In the event of a quorum not being present an alternative meeting date shall be nominated by the Chairman.
Voting will also be in terms of the Rules.
- An EGM of members may be summoned at any time by a requestsigned by at least 30% of the members.
The business transacted at an EGM shall be restricted to the business set out in the notice of the meeting.
- ELECTION OF COMMITTTEE MEMBERS
- Committee Members are elected to serve for two years on the Committee.
- One half of Committee members retire at each AGM. If necessary retirees will be identified by drawing lots.
- The remaining half of Committee members continue in office until the next AGM, when they shall retire.
- Retiring members may offer themselves for re-election for a further term of two years.
- Candidates for election to the Committee must be nominated in writing, signed by a proposer and a seconder. Candidates must accept nomination in writing.
- If more nominations are submitted than existing vacancies, an election shall be held by ballot.
- The Committee may at their discretion allocate portfolios to Committee Members.
DUTIES AND POWERS OF THE CHAIRMAN
- The Chairman shall, at meetings, have a deliberative vote and, in the event of an equality of votes, may exercise a casting vote.
- In the event of the absence of both the Chairman and Vice-Chairman from a meeting, the meeting may appoint a Chairman for that meeting only.
- Membership fees shall be determined each year at the AGM. Members shall be required to pay such fees before 15 June each year.
- A member may at the discretion of the Committee, lose his membership and may not be re-admitted as a member until the following year, in the event of his failure to pay the prescribed membership fee by the due date.
The books and records of the Association must be kept and shall be open for inspection by members of the Association at all times.
The financial year of the Association shall run from 1 August to 31 July of each year.
STATUS AND INDEMNITY
SASMIA is a universitas with full legal status and capable of owning moveable or immovable property and acquiring rights and obligations in its own name and of suing and being sued in its own name.
All Committee Members shall be indemnified and held harmless out for the funds and property of the Association from and against all actions, costs, charges, losses, damages and expenses which they or any of them shall or may incur by or by reason of any act done, concurred in or about the execution of their duty: except such, if any, as they shall incur or sustain through their own willful neglect or default.
The Committee shall have the power to exclude from its meeting any members for an act of omission or commission that is detrimental to the aims and objectives of the Association.
AMENDMENT OF CONSTITUTION
This constitution shall be capable of being amended by a two thirds majority ofthose Association members who are present at the Annual General Meeting or Extraordinary General Meeting at which the amendment is to be proposed:
provided that each Association member shall receive at least 14 days prior written notice of each proposed amendment to the constitution.
The Association shall have the power to institute and oppose legal proceedings in its corporate name, and legal documents may be served on the Chairman of the Association.
ACCEPTED AND APPROVED AT THE AGM HELD ON 1 NOVEMBER 1996